Event & Program Management:

• Coordinate and manage event logistics and work plans including staffing, sponsors, and financial compliance for all events and programs.
• Events & Programs Manager is the lead for the 4 event committees (Food & Wine Classic, 4th of July; Concerts at Commons; and Oktoberfest) and the Retail Committee for the Shop Local program and other identified programs and events.
• Collaborate with committee chairs on meetings, event planning, and budget implementation for events and programs.
• Responsible for coordinating and maintaining event budgets in working with the Finance Committee and Executive Director.
• Provide monthly reports to the Board of Directors.
• Identify and apply for event and marketing grants.
• Collect sponsorships from the community and businesses for events and programs.
• Work with the Office Manager to secure and distribute required event permits and manage special event insurance.
• Maintain an event database including vendors, sponsors, and volunteers.
• Work with Office Manager to oversee vendor applications and set up ticket sale portals for events.
• Work with the Office Manager to order event supplies and coordinate event management from planning to follow-up.
• Conduct followup surveys and provide analysis on ROI on all events and programs to the Board of Directors and other groups as needed.

Marketing & Promotions:

• Work with a graphic designer to create marketing materials as directed
• Provide information and photos for media inquiries.
• Support social media efforts and manage event photos.
• Compile and share an annual event list with media outlets.
• Update and maintain events email database and assist with email blasts.
• Prepare content for newsletters
• Create event and blog posts for the website.
• Assist TCDA member businesses with promotion of their events.

Additional duties:

• Assist in outreach and programs for TCDA members as directed by the Executive Director
• Assist in other TCDA priority programs as directed by the Executive Director and/or Board of Directors

Compensation:

• Full-time salaried position. $70,000-$80,00 DOE
  • 5 paid holidays – Christmas, New Year’s Day, Thanksgiving, Labor Day and Memorial Day
  • 80 hours of Paid Time Off annually after 90-day probationary period.
  • Paid sick time as outlined by California’s Sick Time Law
  • Health insurance stipend. Starts on the first pay period after hire.
  • Monthly cell phone reimbursement payable after the first 30 days of employment.
  • Wellness stipend payable at the end of the 90-day probationary period.
  • Eligible to participate in Health Savings Account
  • Optional participation in Cal Savers.

To apply: 

• Send resume or resume link to ed@visittahoecity.com by Jan. 30.
• Outline 2 events that you have spearheaded or helped to manage and how the event grew under your management.
• Send 3 professional references